AFCI Locations Show

THIS PAGE CONTAINS IMPORTANT INFORMATION FOR EXHIBITORS.

PLEASE BE SURE TO SCROLL DOWN THE ENTIRE PAGE FOR COMPLETE DETAILS.

On this page you will find information on the following:

• Please see General Show Information for an overview of information for all Exhibitors

• For in depth information about booth construction and possible modifications, please see Booth Display Types

• Important Dates for Exhibitors

• Booth Payment Information and Deadline

• Locations Show Mobile App

• Shipping Materials to the Show

• Register your Booth Staff

• Freeman Decorating

• SmartSource AV Rentals

• Rooms at the Century Plaza

• Lead Retrieval

• Exhibitor Insurance Requirements

• Electrical Options

• Internet Options

• Short Term Plant Rentals

• Exhibitor Appointed Contractors

• Important Deadlines for Exhibitors

IMPORTANT DATES AND HOURS FOR EXHIBITORS

Wednesday, March 26^th, 2014

• Exhibitor Party:  6pm - 8pm, X-Bar, Hyatt Regency Century Plaza

Thursday, March 27^th, 2014

• Exhibitor Move-In:  7am to 11am
• Locations Show OPEN:  12pm to 5pm
• Registration Open:  7am to 5pm
• ** Exhibitors will be required to complete registration process PRIOR to beginning set-up
• ** Exhibitors must wear their badge during the entire set-up process
• ** All booths must be COMPLETELY set-up by 11am

Friday, March 28^th, 2014

• Registration Open:  9:45am to 5pm
• Locations Show OPEN:  10am to 5pm

Saturday, March 29^th, 2014

• AFCI Membership Meeting:  Westside Room, 9am to 10:30am
• Registration Open:  10:45am to 4pm
• Locations Show OPEN:  11am to 4pm
•  ** Exhibitors may not tear down any part of their booth(s) prior to the official show closing time of 4pm
• ** All exhibitor materials must be removed from the show floor by 7pm

BOOTH PAYMENTS

All final booth payments must be in to the AFCI by February 14^th.  Payment options include check, credit card or wire transfer.  A signed, completed Purchase Order will not be adaquate for holding a booth reservation as of this date.

NEW for 2014 - LOCATIONS SHOW MOBILE APP!!

This is an exciting and well-developed mobile app designed by Denver-based Zerista to bring exhibitors, sponsors and attendees together like never before.  With instant scheduling and communications capabilities, and an optional lead retrieval service, Zerista takes exhibiting at Locations Show to a completely new level.  Watch for e-announcements to be made in early January 2014!

SHIPPING MATERIALS TO YOURSELF AT THE SHOW

Many exhibitors choose to ship graphic displays and promotional materials to Los Angeles prior to the show.  All shipments are handled by Freeman - specific dates and requirements apply.   Download our Shipping Instructions to ensure your shipment will not be refused or lost.

REGISTER YOUR BOOTH PERSONNEL

Once the AFCI has received your deposit payment for your booth, you may go to Booth Personnel Registration.  Once you have completed this staff registration process, you will receive a confirmation email containing a bar code for each staff person.  This bar code can be used to check in quickly at the show, avoiding long waits in line.  You can register your staff anytime up until one day prior to arrival at the show.

In order to allow Locations Show attendees to search for a Film Commission or organization for their current projects, they are given access to the database of exhibitors.  So that the attendees can find you, please Select Your Product Categories, Affiliations and Locations from the checklists during the registration process.

NOTE:  Each 10' x 10' booth is allowed up to SIX booth personnel badges.  This limit has been set by the Los Angeles fire marshal and cannot be changed.

ORDER ITEMS FOR YOUR BOOTH THROUGH FREEMAN DECORATING

Freeman Decorating is the AFCI's preferred vendor for booth construction, booth furniture rental, booth displays and graphics, booth labor, signage creation and installation.

Download Booth Types and Configurations for in depth information about options for setting up your booth.

To place your order with Freeman, you can access Freeman Online^(R) (you will be required to log-in or create an account) or you may contact Freeman directly by contacting Stephanie Porter ([email protected] or +1-858-320-7826).  In order to take advantage of advance order discount rates, please place your order by March 5^th.

ORDER AUDIO/VISUAL ITEMS THROUGH SMARTSOURCE

SmartSource AV Rentals is the AFCI's preferred vendor for rental of TVs, DVD players, computers, monitors and all other AV needs.

To place your order with SmartSource, download the SmartSource Order Form.  In order to take advantage of advance order discount rates, please place your order by March 19^th.

HYATT REGENCY CENTURY PLAZA

Stay where all the excitment is!! 

The Century Plaza has set aside a block of rooms for exhibitors of the Locations Show at a rate of $239.00 / night.  You MUST book your room prior to February 25^th to take advantage of this rate!!  Go to Hyatt Reservations for AFCI Locations Show to book your rooms.  (HINT:  Choose "Attendee and Exhibitors" under guest type).

You can also choose to call Hyatt passkey reservations at +1-402-592-6464.

(Comparable rates at other nearby hotels are between $190 and $289 per night).

PLEASE NOTE:  The AFCI does not contract with any hotel booking service.  We encourage all exhibitors and attendees to contact the Century Plaza through the above link to make their reservations.  If you are contacted by any outside company claiming to represent the AFCI or the Hyatt Regency Century Plaza, please disregard.

LEAD RETRIEVAL

ExpoBadge will be again be providing Lead Retrieval hardware and software for Exhibitors.  They will also be providing on-site technical support during the Locations Show.  Download the ExpoBadge Order Form here.  In order to take advantage of advance order discount rates, please place your order by February 27^th.

INSURANCE REQUIREMENT for EXHIBITORS

Each Exhibitor must provide proof of insurance from an insurance company of good standing.  The coverage must:

• Be in force during the lease dates of the Show:  March 25^th thru March 30^th, 2014
• Include policy limits of $1,000,000 for Bodily Injury or Property Damage, combined single limit, per occurance and $2,000,000 in all
• AFCI, its officers and employees, the Hyatt Regency Century Plaza, and its officers and employees be named additional insureds

Insurance certificates must be forwarded to Melanie Field ([email protected]) no later than February 14^th.

A listing of all of the requirements can be found by downloading the Insurance Requirements page.

Optional:  the AFCI has made arrangements for purchase of short term insurance just for Locations Show through Rainprotection.  Download the Rainprotection Order Form here.

EDLEN ELECTRIC

All booths will come equiped with one 500w standard electrical outlet which will be sufficient for one TV/DVD combo or one computer.  You may bring a power strip with you to use with this power drop.  For additional power options, please see the Edlen Electric Order Form.

INTERNET AVAILABILITY

The show level of the Century Plaza will have WiFi available to all exhibitors and attendees.  Please note that this WiFi may not be lighting fast and may not have the capability to download large amounts of data or stream video well.  Also note that the show level is in the basement of the hotel, so 3G / 4G connection may be spotty.  Should your booth require additional  internet capacity, please see the Century Plaza Internet Order Form.

PLANT RENTAL

Spruce up your booth with potted plants and flowers!  Short Term Plant Rental can help with that!

EXHIBITOR APPOINTED CONTRACTOR

All outside contractors (design houses, production companies, technicians, etc...) hired by an exhibitor other than the designated official contractors of the AFCI that provides an exhibit-related service are considered exhibitor-appointed contractors (EACs).  EACs have very specific requirements that must be fulfilled in order to for the EAC to gain access to the show floor and their client's booth.  Please see Exhibitor and EAC Requirements to ensure access is not denied.

IMPORTANT EXHIBIT DEADLINE DATES TO REMEMBER...